Car Maintenance Invoice Template
Invoice template for vehicle service centers and garages. Covers routine maintenance and scheduled servicing. PDF free.
Free Invoice Generator
Create professional invoices in seconds. Download as PDF instantly. No signup required.
1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full service labour 2.5 hrs | 2.5 | £75.00 | £187.50 |
| Castrol Edge 5W-40 Fully Synthetic Oil 5L | 1 | £38.50 | £38.50 |
| OEM Oil Filter VW Part 06K 115 562 | 1 | £18.00 | £18.00 |
| Air filter OEM | 1 | £24.00 | £24.00 |
| Pollen and cabin filter | 1 | £22.00 | £22.00 |
| Brake fluid replacement | 1 | £45.00 | £45.00 |
| Multi-point vehicle health check complimentary | 1 | £0.00 | £0.00 |
Vehicle: 2021 VW Golf GTI | VIN: WVWZZZ1KZAW000123 | Mileage in: 42,315 | Mileage out: 42,318 | NEXT SERVICE DUE: 52,000 miles or May 2026 | All parts carry 12-month/12,000-mile warranty.
Payment due on collection. Uncollected vehicles after 14 days incur storage charges.
Car maintenance shops need invoices that cover scheduled services, parts replaced, and labor charges while keeping a clear record of vehicle service history.
What is a Car Maintenance Invoice?
A car maintenance invoice is issued by a vehicle service center for routine or preventive maintenance services like oil changes, tire rotations, and filter replacements.
What to Include
- Service center name and contact info
- Customer name and vehicle details including make, model, year, VIN, mileage
- Service date and next service due date
- Service items performed
- Parts replaced with quantity and price
- Labor charges
- Total and payment terms
- Next service reminder
Tips & Best Practices
Record mileage in and out
Note odometer reading at drop-off and pick-up for service history and warranty.
Include next service date
A next service due note encourages return business.
Offer service packages
Bundle common services into named packages with a bundled price.
Note OEM vs aftermarket parts
Some customers specifically want OEM parts, specify this clearly.
Frequently Asked Questions
Ready? Your invoice is already filled in above ↑
Just update your details, add your logo if you'd like, and download.
Go to Invoice Generator