Auto Repair Invoice Template
Split parts and labor on one invoice so customers see diagnostics, shop supplies, and warranty notes clearly.
1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Payment details (optional)
Add bank transfer details, a scan-to-pay QR code, or both on the invoice PDF.
7Notes & Terms
Preview: Classic template
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Brake inspection and diagnostic | 1 | $89.00 | $89.00 |
| Front brake pads (OEM) | 1 | $145.00 | $145.00 |
| Labor - brake pad replacement | 1.5 | $125.00 | $187.50 |
| Brake fluid top-up | 1 | $28.00 | $28.00 |
| Shop supplies | 1 | $12.00 | $12.00 |
2019 Toyota Camry - plate CO-4821. Odometer 62,400 miles.
Parts warranty 12 months / 12,000 miles unless noted. Payment due on collection.
Why shops separate parts and labor
Repair customers want transparency. Listing diagnostics, parts, fluids, labor hours, and shop fees on separate lines matches how most reputable garages quote work and reduces disputes when the total is higher than expected.
What to try next
Still scoping the job? build a client-ready estimate before you send the final invoice.
Related layout: Car Maintenance Invoice Template. Browse the full see all templates by industry and country.
How to use this page
- 1
Check the pre-filled example
The form loads with a realistic sample. Replace it with your own business and client details.
- 2
Adjust line items
Edit descriptions, quantities, and rates. Add or remove rows to match what you are billing for.
- 3
Set tax and payment terms
Add VAT, GST, or sales tax if it applies to you. Put bank details or payment instructions in Notes.
- 4
Download the PDF
Click download when the preview looks right. The file is generated in your browser.
What each field is for
- From / business details
- Your trading name, email, address, and optional logo.
- Bill to
- Client name, email, and billing address.
- Invoice number and dates
- Use a unique number each time. Set a due date that matches your payment terms.
- Vehicle details
- Put make, model, year, plate, or mileage in line descriptions or Notes.
- Line items
- One row per product or service. Quantity can be hours, units, or sessions.
- Notes and terms
- Bank details, scope notes, cancellation policy, or licensing terms.
Example on this page
The sample covers brake work with pads, labor at an hourly rate, shop supplies, and a short warranty note in Terms.
- Diagnostic or inspection fee
- Parts (pads, filters, belts) with quantity and unit cost
- Labor hours x shop rate
- Fluids, disposal, or environmental fees
- Shop supplies (torque, clips, grease)
Notes customers expect on repair invoices
- Reference the repair order or VIN in Notes for their records.
- State parts warranty length (for example, 12 months on brake pads).
- Keep declined work noted if the customer chose not to proceed with recommended items.
Before you send the invoice
InvoiceHub4U provides invoicing tools and templates. You are responsible for checking tax, registration, and legal requirements in your country or industry. We do not provide accounting or legal advice.
Your data stays in your browser
InvoiceHub4U runs in your browser. We do not store your invoice details on our servers, and you do not need an account. PDFs are generated on your device when you click download. If you upload a logo, it stays in your browser session only. We use cookies for site preferences and analytics only where you have given consent. Read our privacy policy.
Questions people ask
How should I split parts and labor?
Use one line for diagnostic fee, lines for parts with quantity, and labor as hours times shop rate. Customers expect that breakdown.
Can I add shop supplies or disposal fees?
Yes. Add small lines for shop supplies, environmental disposal, or fluids so the total matches the work order.
Should I note warranty on the invoice?
Put parts warranty length and labor warranty terms in Notes or Terms to reduce comebacks.
Is this auto repair invoice tool free?
Yes. No account, no watermark, and unlimited PDF downloads from your browser.
Is my invoice data stored on your servers?
No. InvoiceHub4U runs in your browser. Your details are not saved on our servers when you create or download a PDF.
Related tools
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