Auto Repair Invoice Template
Invoice template for mechanics and garages. Separates parts and labor clearly. Download PDF free.
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1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic fee engine warning light | 1 | $79.99 | $79.99 |
| Labor replace oxygen sensor 1.5 hrs x $95 | 1.5 | $95.00 | $142.50 |
| Bosch Oxygen Sensor OEM Part 15717 | 1 | $68.00 | $68.00 |
| Labor oil change 0.5 hr x $95 | 0.5 | $95.00 | $47.50 |
| Castrol GTX 5W-30 Motor Oil 5 quarts | 5 | $9.50 | $47.50 |
| OEM Oil Filter | 1 | $12.00 | $12.00 |
Vehicle: 2019 Honda Civic | VIN: 2HGFC2F59KH123456 | Mileage in: 67,412 | Mileage out: 67,416 | 90-day/3,000-mile warranty on all parts and labor.
Payment due upon pickup. We accept cash, card, and bank transfer.
Auto repair invoices need to clearly separate parts and labor costs. This template is designed for mechanics, garages, and car service centers.
What is an Auto Repair Invoice?
An auto repair invoice documents work performed on a vehicle, with a breakdown of parts used and labor charges. It protects both the shop and customer.
What to Include
- Shop name, address, and license number
- Customer name and contact info
- Vehicle details make, model, year, VIN, mileage
- Labor hours and hourly rate
- Parts list with quantity and unit price
- Diagnostic fee if applicable
- Subtotal, tax, and total
- Warranty information
Tips & Best Practices
List every part separately
Itemize each part with part number, quantity, and price to avoid disputes.
Record vehicle details
Include VIN and mileage in and out for warranty claims.
Note diagnostic findings
A brief description of what was found and fixed builds customer trust.
Include warranty terms
State the warranty period for parts and labor.
Frequently Asked Questions
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