Contractor Invoice Template
Invoice template for contractors, builders, and tradespeople. Separate materials and labor. Download PDF free.
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1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor structural steelwork floors 1-2 120 hrs x 48/hr | 120 | £48.00 | £5,760.00 |
| Labor concrete pouring and finishing floor 1 80 hrs x 42/hr | 80 | £42.00 | £3,360.00 |
| Materials steel RSJ beams 4 x 6m | 4 | £485.00 | £1,940.00 |
| Materials ready-mix concrete 12 cubic metres | 12 | £130.00 | £1,560.00 |
| Materials formwork timber and fixings | 1 | £620.00 | £620.00 |
| Less: 5% retention withheld | 1 | £-543.60 | £-543.60 |
Project: Greenfield Residential Block C First Floor Fit-Out | Contract Ref: GFD-2025-0112 | Progress Claim 3 of 5. 5% retention applies per contract.
Net 30. VAT No: GB 123 456 789. Retention: 5% withheld per contract terms.
Contractors need invoices that clearly separate labor and materials, include project references, and comply with construction industry payment norms like progress billing.
What is a Contractor Invoice?
A contractor invoice is issued by an independent contractor or construction company for work completed on a building, renovation, or infrastructure project.
What to Include
- Contractor name, license number, and contact info
- Client or site owner details
- Project name and address
- Invoice number and date
- Labor: description, hours, rate
- Materials: itemized with quantities and prices
- Equipment rental if applicable
- Retention amount if agreed
- Subtotal, tax, and total
Tips & Best Practices
Always itemize materials
List every material with unit price, clients expect full transparency.
Reference project and contract
Include project name and contract number so the client can match the invoice easily.
Use progress billing
For large contracts, invoice at agreed milestones.
Note retention terms
If retention is agreed, show the full amount, retention deducted, and amount payable now.
Frequently Asked Questions
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