Subcontractor Invoice Template
Free invoice template for subcontractors billing a general contractor or principal. Includes job site, contract reference, and retention fields.
1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Payment details (optional)
Add bank transfer details, a scan-to-pay QR code, or both on the invoice PDF.
7Notes & Terms
Preview: Classic template
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Subcontractor business name and ABN/TIN | 1 | $0.00 | $0.00 |
Payment is due within 30 days.
When to use this template
Subcontractors work under a general contractor or principal contractor and have specific invoicing requirements. This template helps subcontractors bill correctly โ including the head contract reference, job site address, scope of subcontracted work, and retention amounts. Get paid on time with professional, accurate invoices.
What to try next
Still scoping the job? build a client-ready estimate before you send the final invoice.
Related layout: Contractor Invoice Template. Browse the full see all templates by industry and country.
How to use this page
- 1
Step 1
Enter your subcontracting business as "From"
- 2
Step 2
Enter the head contractor as "Bill To"
- 3
Step 3
Note the head contract number and job site in the notes
- 4
Step 4
List all subcontracted work completed in this period
- 5
Step 5
If retention applies, add a negative "Retention held" line item
- 6
Step 6
Calculate the net amount due
- 7
Step 7
Submit as a progress claim per your subcontract terms
What each field is for
- Subcontractor business name and ABN/TIN
- Subcontractor business name and ABN/TIN
- Principal contractor (Bill To) details
- Principal contractor (Bill To) details
- Head contract and PO reference fields
- Head contract and PO reference fields
- Job site address
- Job site address
- Scope of subcontracted work
- Scope of subcontracted work
- Gross claim, retention, and net payable calculation
- Gross claim, retention, and net payable calculation
- Progress claim number
- Progress claim number
Practical notes
- Subcontractor business name and ABN/TIN
- Principal contractor (Bill To) details
- Head contract and PO reference fields
- Job site address
- Scope of subcontracted work
Before you send the invoice
InvoiceHub4U provides invoicing tools and templates. You are responsible for checking tax, registration, and legal requirements in your country or industry. We do not provide accounting or legal advice.
Your data stays in your browser
InvoiceHub4U runs in your browser. We do not store your invoice details on our servers, and you do not need an account. PDFs are generated on your device when you click download. If you upload a logo, it stays in your browser session only. We use cookies for site preferences and analytics only where you have given consent. Read our privacy policy.
Questions people ask
Billing a general contractor vs end client?
Bill the GC with their job reference and your subcontractor license number in Notes if required locally.
Retainage on sub invoices?
State retainage held and net due in Terms when the GC withholds a percentage.
Is this subcontractor invoice tool free?
Yes. No account, no watermark, and unlimited PDF downloads from your browser.
Is my invoice data stored on your servers?
No. InvoiceHub4U runs in your browser. Your details are not saved on our servers when you create or download a PDF.
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