Subcontractor Invoice Template
Invoice template for subcontractors billing general contractors. Includes CIS deduction for UK. Download PDF free.
1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
Preview: Classic template
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 1st fix electrical wiring floors 3-5 labour 140 hrs x 42/hr | 140 | £42.00 | £5,880.00 |
| Materials cable, conduit, back boxes see attached schedule | 1 | £3,240.00 | £3,240.00 |
| Consumer unit installation floors 3-5 | 3 | £285.00 | £855.00 |
| Less: CIS deduction 20 percent of labour 5880 | 1 | £-1,176.00 | £-1,176.00 |
| Less: 3% retention on gross | 1 | £-396.72 | £-396.72 |
Project: Salford Quays Residential Block A | CIS registered UTR: 1234567890. CIS deduction 20% applied to labour element only. Retention: 3% per subcontract agreement.
Net 30 per JCT Subcontract terms. VAT No: GB 987 654 321.
Subcontractors bill general contractors, not end clients. This creates unique invoicing dynamics around retention, CIS deductions in the UK, and progress billing.
What is a Subcontractor Invoice?
A subcontractor invoice is issued by a specialist trade contractor to a general contractor for work completed on a project.
What to Include
- Subcontractor name, UTR or tax ID
- General contractor details
- Project name and site address
- Work completed description
- Labor hours and rate
- Materials supplied
- Retention deducted if applicable
- CIS deduction for UK
- Net amount payable
- VAT if VAT registered
Tips & Best Practices
Understand CIS in UK
Under UK CIS, general contractors must deduct 20 or 30 percent from your labor payment and remit to HMRC.
Show retention clearly
List full amount, then deduct agreed retention, showing net payable now.
Reference the main contract
Include main contract or project reference number.
Invoice promptly
Construction payment chains can be long, submit invoices immediately.
Frequently Asked Questions
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