UK VAT Invoice Template
Create a UK VAT invoice in GBP with your VAT number, net amounts, and 20% VAT shown separately. Designed for VAT-registered UK businesses.
1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Payment details (optional)
Add bank transfer details, a scan-to-pay QR code, or both on the invoice PDF.
7Notes & Terms
Preview: Classic template
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Marketing strategy workshop - 2 days | 2 | £850.00 | £1,700.00 |
Thank you for your business!
Net 30. Payment by BACS. Quote invoice number as reference.
VAT invoices for UK B2B and B2C sales
If you are VAT registered with HMRC, most taxable sales need a VAT invoice that shows your VAT registration number, the net price, VAT rate, and VAT amount. This template opens in GBP with 20% standard VAT ready to adjust if you use a reduced rate.
What to try next
Want preset currency and tax without editing a template? create a UK invoice in GBP opens the same editor with British Pound defaults.
Related layout: UK Invoice Template (No VAT). Browse the full browse invoice templates.
How to use this page
- 1
Confirm you are VAT registered
Only charge VAT if you have a valid UK VAT number. If you are below the threshold, use the UK no-VAT template instead.
- 2
Add your VAT number
Format: GB 123 4567 89. Put it in your business address block or Notes.
- 3
Enter line items at net prices
List goods or services with quantities and unit prices excluding VAT unless you price inclusive.
- 4
Check the 20% VAT total
Change the rate if you use 5% reduced VAT or 0% zero-rated supplies.
- 5
Download and store a copy
Keep PDFs for your VAT records and MTD-compatible bookkeeping.
What each field is for
- Currency
- GBP for domestic UK billing.
- Tax label
- VAT at 20% is the UK standard rate (2026). Update if HMRC rates change.
- Invoice number
- Must be unique and sequential for VAT records.
- Notes
- Bank sort code and account, or payment link. Optional: company registration number.
Example on this page
The demo shows a Manchester consultancy billing a Bristol client for two days of workshop delivery plus VAT at 20%.
HMRC invoice fields (summary)
- Unique invoice number and date of issue
- Your name, address, and VAT registration number
- Customer name and address (for B2B)
- Description of goods or services, VAT rate, and VAT amount
- Link to HMRC VAT invoice guidance if your accountant requires specific wording
Before you send the invoice
This is a layout tool, not tax advice. VAT rules differ for exempt supplies, reverse charge, and cross-border EU trade post-Brexit. Confirm with HMRC or your accountant.
Your data stays in your browser
InvoiceHub4U runs in your browser. We do not store your invoice details on our servers, and you do not need an account. PDFs are generated on your device when you click download. If you upload a logo, it stays in your browser session only. We use cookies for site preferences and analytics only where you have given consent. Read our privacy policy.
Questions people ask
When must I issue a VAT invoice?
When you are VAT registered and supply VATable goods or services to another VAT registered business. Confirm current HMRC rules.
What VAT rate should I use?
20% standard rate in most cases. Use 5% reduced or 0% zero rated only when the supply qualifies.
Where does my VAT number go?
Show your GB VAT number in your business address block or Notes. Format: GB 123 4567 89.
Is this UK VAT invoice tool free?
Yes. No account, no watermark, and unlimited PDF downloads from your browser.
Is my invoice data stored on your servers?
No. InvoiceHub4U runs in your browser. Your details are not saved on our servers when you create or download a PDF.
Related tools
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