UK VAT Invoice Template
UK VAT invoice with VAT number, 20% VAT, all HMRC required fields. Download PDF free.
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1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Cloud infrastructure setup AWS migration | 1 | £8,500.00 | £8,500.00 |
| DevOps consultancy 15 hrs x 195/hr | 15 | £195.00 | £2,925.00 |
| Monthly managed services retainer June 2025 | 1 | £2,200.00 | £2,200.00 |
VAT INVOICE | VAT Registration No: GB 123 456 789 | Tax Point Date: invoice date | Making Tax Digital compliant.
Net 30. BACS: Sort Code 60-16-13 | Account: 31926819 | Account Name: Apex Digital Solutions Ltd.
UK VAT-registered businesses must issue VAT invoices for all standard-rated supplies to VAT-registered customers. This template includes all fields required by HMRC.
UK VAT Invoice Requirements (HMRC)
HMRC requires UK VAT-registered businesses to issue a full VAT invoice for all B2B sales. Missing any required field means your customer cannot reclaim VAT.
What to Include
- Business name, address, and VAT registration number
- Unique sequential invoice number
- Tax point date usually the invoice date
- Customer name and address
- Description of goods or services
- Quantity and unit price excluding VAT
- VAT rate applied
- VAT amount charged
- Total excluding VAT
- Total including VAT
Tips & Best Practices
Check your VAT number
Your VAT number in format GB followed by 9 digits must appear on every VAT invoice.
Use the correct VAT rate
Standard 20%, reduced 5% for domestic fuel, zero 0% for food, books, and childrens clothing.
Issue within 30 days
VAT invoices must be issued within 30 days of the tax point.
Keep records for 6 years
HMRC requires VAT records to be kept for 6 years.
Frequently Asked Questions
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