Translation Service Invoice Template
Invoice template for translators and language service providers. Bill by word, hour, or page. PDF free.
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1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Medical device IFU English to Portuguese 2847 new words | 2847 | €0.16 | €455.52 |
| Fuzzy matches 75-99% 1203 words | 1203 | €0.08 | €96.24 |
| DTP formatting and layout PDF export | 1 | €180.00 | €180.00 |
| Express delivery surcharge 48h turnaround | 1 | €150.00 | €150.00 |
Source files: MedDevice_IFU_v3.2_EN.docx | CAT tool: SDL Trados 2023 | Word count report attached.
Net 30. VAT No: PT123456789.
Translators, interpreters, and language service providers have unique billing needs, from per-word rates to interpretation day rates.
What is a Translation Invoice?
A translation invoice is issued for translation, interpretation, localization, or transcription services.
What to Include
- Translator or agency name and contact info
- Client details
- Source and target languages
- Project type
- Word count or hours worked
- Rate per word, hour, or page
- Minimum fee if applicable
- CAT tool discount if any
- Subject matter surcharge
- Total and payment terms
Tips & Best Practices
Specify language pair clearly
List both source and target language on every line item.
Note special rates
Medical, legal, and technical translation commands a higher rate, specify the surcharge.
Include word count proof
Attach a word count report or reference the source file for verification.
Show CAT tool discounts
If using translation memory, show standard rate, fuzzy discount, and net rate separately.
Frequently Asked Questions
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