Translation Service Invoice Template
Invoice template for translators and language service providers. Bill by word, hour, or page. PDF free.
1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
Preview: Classic template
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Medical device IFU English to Portuguese 2847 new words | 2847 | €0.16 | €455.52 |
| Fuzzy matches 75-99% 1203 words | 1203 | €0.08 | €96.24 |
| DTP formatting and layout PDF export | 1 | €180.00 | €180.00 |
| Express delivery surcharge 48h turnaround | 1 | €150.00 | €150.00 |
Source files: MedDevice_IFU_v3.2_EN.docx | CAT tool: SDL Trados 2023 | Word count report attached.
Net 30. VAT No: PT123456789.
Translators, interpreters, and language service providers have unique billing needs, from per-word rates to interpretation day rates.
What is a Translation Invoice?
A translation invoice is issued for translation, interpretation, localization, or transcription services.
What to Include
- Translator or agency name and contact info
- Client details
- Source and target languages
- Project type
- Word count or hours worked
- Rate per word, hour, or page
- Minimum fee if applicable
- CAT tool discount if any
- Subject matter surcharge
- Total and payment terms
Tips & Best Practices
Specify language pair clearly
List both source and target language on every line item.
Note special rates
Medical, legal, and technical translation commands a higher rate, specify the surcharge.
Include word count proof
Attach a word count report or reference the source file for verification.
Show CAT tool discounts
If using translation memory, show standard rate, fuzzy discount, and net rate separately.
Frequently Asked Questions
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