Restaurant and Catering Invoice Template
Invoice template for restaurants, caterers, and food service businesses. For events and corporate dining. PDF free.
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1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Buffet lunch 3 mains 4 sides salad bar per head x 85 | 85 | $28.00 | $2,380.00 |
| Premium dessert station per head x 85 | 85 | $9.50 | $807.50 |
| Non-alcoholic beverages per head x 85 | 85 | $6.00 | $510.00 |
| Event staff 4 servers x 4 hours | 16 | $22.00 | $352.00 |
| Equipment hire chafing dishes and serving platters | 1 | $180.00 | $180.00 |
| Less: deposit received 1 June 2025 | 1 | $-1,200.00 | $-1,200.00 |
Event: Q2 All-Hands Lunch 14 June 2025 | Guest count: 85 | Dietary: 12 vegetarian, 5 vegan, 3 gluten-free.
Net 15. Deposit of $1,200 received 1 June 2025. Balance due 21 June 2025.
Whether you run a catering company, food truck, or restaurant doing corporate events, a professional invoice ensures you get paid promptly and accurately.
What is a Catering Invoice?
A catering or restaurant invoice is issued for food and beverage services at an event or via corporate dining. It covers food, beverages, staffing, equipment rental, and applicable taxes.
What to Include
- Catering company or restaurant name
- Client or event organizer details
- Event date and venue
- Itemized food and beverage menu
- Staffing and service charges
- Equipment rental if applicable
- Applicable taxes
- Deposit paid and balance due
Tips & Best Practices
Break out every service
List food, drink, staff, and equipment separately so clients see full value.
Confirm guest count
Note the confirmed guest count on the invoice.
Include minimum spend
State minimum spend requirements clearly in the notes.
Add tipping guidance
Some clients appreciate guidance on gratuity for staff.
Frequently Asked Questions
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