Free Sole Trader Invoice Template — Self-Employed Invoice PDF Download
The invoice template built specifically for sole traders, self-employed individuals, and one-person businesses. No company number needed. No registered business required. Just your name, your services, and a professional PDF invoice — free in seconds.
1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Payment details (optional)
Add bank transfer details, a scan-to-pay QR code, or both on the invoice PDF.
7Notes & Terms
Preview: Classic template
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Brand identity consultation — 3 sessions × 2 hrs | 6 | £75.00 | £450.00 |
| Logo design and delivery — 3 concepts, 2 revision rounds | 1 | £350.00 | £350.00 |
Payment by bank transfer. Sort code: 12-34-56, Account: 12345678. Reference: INV-2026-001.
Payment due within 14 days of invoice date. Late payments attract 8% annual interest under the Late Payment of Commercial Debts Act.
Invoicing when you trade under your own name
Sole traders often invoice in a personal or trading name without a company number on every document. This layout keeps the fields you need: who you are, who owes you, what you did, and how to pay. Add VAT, GST, or ABN/UTR in Notes when your country requires it.
What to try next
Still scoping the job? create a PDF quote before you send the final invoice.
Related layout: Contractor Invoice Template. Browse the full browse invoice templates.
How to use this page
- 1
Put your legal or trading name in From
Example: Jane Doe trading as Bright Design.
- 2
Add registration numbers in Notes if needed
ABN, UTR, or VAT number when you are registered.
- 3
List services or goods
Be specific about what was delivered and when.
- 4
Set tax only if you are registered
Do not charge VAT or GST if you are below the threshold or not registered.
- 5
Download PDF
Keep a copy for your records and tax filing.
What each field is for
- Business name
- Your name or trading name as clients know you.
- Tax
- Enable only when legally required for your status.
- Notes
- ABN, UTR, bank details, and registration notes.
UK, Australia, and common sole trader notes
- UK: add VAT only when VAT registered. Mention "Not VAT registered" when below threshold if helpful for B2B clients.
- Australia: include ABN on invoices over the ATO threshold. Use a tax invoice layout only when GST registered.
- Use Net 14 or Net 30 terms unless the client contract says otherwise.
Before you send the invoice
Templates do not replace advice from HMRC, the ATO, or your accountant. Thresholds and registration rules change.
Your data stays in your browser
InvoiceHub4U runs in your browser. We do not store your invoice details on our servers, and you do not need an account. PDFs are generated on your device when you click download. If you upload a logo, it stays in your browser session only. We use cookies for site preferences and analytics only where you have given consent. Read our privacy policy.
Questions people ask
What name goes on the invoice?
Your legal name, or legal name plus trading name if you use one.
Can a sole trader use this for UK clients?
Yes. Invoice in your trading name, add bank details in Notes, and charge VAT only if you are VAT registered.
Do I need a company number?
Sole traders use their name, not a company number. Limited companies should show their registered name and number in Notes if required.
What payment terms are normal for sole traders?
Net 14 or Net 30 is common. Due on receipt for smaller consumer jobs.
Is this sole trader invoice tool free?
Yes. No account, no watermark, and unlimited PDF downloads from your browser.
Is my invoice data stored on your servers?
No. InvoiceHub4U runs in your browser. Your details are not saved on our servers when you create or download a PDF.
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