Proforma Invoice Template
Free proforma invoice. Used for quotes, imports, and estimates. Not a demand for payment. Download PDF free.
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1Your Business Details
2Bill To (Client)
3Invoice Details
4Line Items
5Tax, Discount & Shipping
e.g. "VAT (20%)", "GST (10%)", "CGST + SGST (18%)"
e.g. "Early Payment (5%)", "Loyalty Discount"
6Notes & Terms
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Handwoven Cotton Dhurrie Rugs 5x8ft | HS: 5702.49 | 200 | $42.00 | $8,400.00 |
| Handwoven Cotton Dhurrie Rugs 8x10ft | HS: 5702.49 | 100 | $78.00 | $7,800.00 |
| Export packaging, labelling, and documentation | 1 | $450.00 | $450.00 |
PROFORMA INVOICE - This is NOT a final invoice and does NOT constitute a demand for payment. Prices valid for 30 days from issue date.
T/T: 30% deposit on order confirmation, 70% against Bill of Lading.
A proforma invoice is a preliminary invoice sent before the sale is confirmed. It tells the buyer exactly what to expect, prices, quantities, delivery terms, before committing.
What is a Proforma Invoice?
A proforma invoice is a preliminary bill of sale sent before delivery of goods or completion of services. Unlike a standard invoice, it is not a demand for payment.
What to Include
- PROFORMA INVOICE clearly labeled at top
- Seller and buyer details
- Description of goods or services
- Quantity and estimated price
- Currency
- Estimated delivery date and shipping terms
- Validity period
- Clear note that this is not a final invoice
Tips & Best Practices
Label it clearly
Always write PROFORMA INVOICE at the top to avoid confusion.
Include validity date
State how long the prices are valid, for example: Valid for 30 days.
Match the final invoice
When the sale is confirmed, issue a regular invoice referencing the proforma number.
Use for customs pre-clearance
Buyers in some countries use proformas to get import clearance before shipment.
Frequently Asked Questions
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